Sys2K Privacy Policies

Introduction


Our privacy statement is applicable to Systems 2000, Inc., dba Sys2K and the Sys2K.com website ("Our Software". "Website," "We", "our" or "us"). Our privacy statement does not apply to any products, services or websites of other Sys2K subsidiaries, Business Partners, or to the websites any other third parties, even if we provide integration to and/or from our software or links to their websites are on our website. We recommend you review the privacy statements of the other parties with which you interact.

Our privacy statement governs information we collect from you when you use Sys2K’s software product lines or Our Website.

For purposes of our privacy statement, "Business Partners" means subcontractors, vendors or other entities with whom we have ongoing business relationships to provide products, services or information, as well as our distributors and resellers. "Personal Information" means information that can identify you, such as your name, telephone number, address, billing information and email address.



Information We Collect


We may ask you to provide Personal Information when you:

  • Use Our Software;
  • Register for an account with Sys2K;
  • Download an update;
  • Contact us, including for sales or technical support;
  • Participate in a marketing/sales promotion or an online survey;
  • Subscribe to our newsletters, promotional emails or other materials;
  • Request information about Sys2K’s software products lines, quotes, downloads or white papers;
  • Apply for credit or financing; or
  • Register for a webinar.


Personal Information we request may include your email address, name, home address, billing information and telephone number. We may also collect demographic information, such as your business or company information, age, gender, interests, preferences, and geographic location. Forms that you choose to complete will indicate whether information requested is mandatory or voluntary.

We may collect information about your visits to our Website, including the pages you view, the links and advertisements you click, search terms you enter, and other actions you take in connection with our Website. We may also collect certain information when you visit our Website or third-party websites, such as your Internet Protocol (IP) address, browser type and language, access times, the Uniform Resource Locator (URL) of the website that referred you to our website and to which URL you browse away from our sites if you click on a link on our sites. We may also collect information when you open email messages from us or click on links within those email messages.

We may combine the information we collect as a result of your interactions with us with information obtained through other sources within Sys2K for various reasons including to offer you a more consistent and personalized experience in your interactions with us. We may also supplement the information we collect with information obtained from other sources.

You may request access to your personal information for review, update and correction at any time by contacting privacy@sys2k.com.

Through your use of our Software, Sys2K may also collect information from you about someone else. If you provide Sys2K with personal information about someone else, you must ensure that you are authorized to disclose that information to Sys2K and that, without Sys2K taking any further steps required by applicable data protection or privacy laws, Sys2K may collect, use and disclose such information for the purposes described in this Policy.

This means that you must take reasonable steps to ensure the individual concerned is aware of and/or consents to the various matters detailed in this Policy, including the fact that their personal information is being collected, the purposes for which that information is being collected, the intended recipients of that information, the individual's right to obtain access to that information, Sys2k"s identity, and how to contact Sys2K.

Where requested to do so by Sys2K, you must also assist Sys2K with any requests by the individual to access or update the personal information you have collected from them and entered into the Service.



How We Use Your Personal Information


We use your Personal Information to:

  • Verify your Identity
  • Deliver the products and support or carry out the transactions you have requested;
  • Send communications to you, such as your transaction status (for example, order confirmations), information about products and services available from Sys2K, event announcements, important product notices including those announcing changes to our terms or policies, information about particular Sys2K programs in which you have chosen to participate, promotional offers and surveys;
  • Advertise and market Sys2K’s software product lines by delivering targeted advertisements on Our Website and other sites,;
  • Administer, customize, personalize, analyze and improve our products, services (including the content and advertisements on our Website), technologies, communications and relationship with you;
  • Enforce our conditions of sale, agreement terms and/or separate contracts (if applicable) with you;
  • Prevent fraud and other prohibited or illegal activities;
  • Protect the security or integrity of our Website, our business, or our products or services; or
  • Otherwise, as disclosed to you at the point of collection or as required or permitted by law.


Personal Information collected may be stored and processed in the United States or any other country in which the entities represented by Sys2K or their subsidiaries or Business Partners maintain facilities. The Sys2K ensures that such storage and processing is subject to appropriate levels of protection to safeguard your Personal Information.



Disclosing Personal Information


We may share Personal Information with Sys2K subsidiaries or Business Partners to carry out transactions you request, to make our business more responsive to your needs, to provide you with information about Sys2K and Sys2K branded products and services, or for research and analysis. We may also disclose Personal Information in connection with legal orders from law enforcement or other government bodies; as required by law or regulation; to protect the rights of the Sys2K Inc., our customers, the public, or others; to combat fraud or criminal activity; or with your consent.

In addition, we may share Personal Information with Business Partners that help Sys2K or our subsidiaries carry out transactions you request, customize, analyze and/or improve our communications or business relationship with you. Such Business Partners may include payment processor to bill you for services and an email service provider to send out emails on our behalf. These communications may include requests relating to our products or services. We will only share Personal Information with Business Partners who share our commitment to protecting your Personal Information. Except as described above, we will not disclose Personal Information to third parties for their own marketing purposes unless you have provided consent.

We may share information with a purchaser of all or part of the companies comprising the Sys2K Software Portfolio, Sys2K or other Sys2K subsidiaries.

We may aggregate or de-identify information so that it does not identify you and share that and other non-Personal Information with third parties for any purpose.



Opting Out of Marketing


You may choose to receive or not receive marketing communications from us by indicating your preferences. If you would prefer not to receive future marketing communications, or wish to change or modify information previously provided or delete inaccuracies, please contact us at marketing@sys2k.com. Upon receipt of your request, your information will be updated as soon as possible, but no later than ten (10) days after our receipt of your request. We will respond to all requests for access to your Personal Information within 30 days. We will retain your Personal Information for as long as your account is active or as needed to provide you services and as necessary to comply with our legal, regulatory or compliance obligations. Even if you opt out of receiving marketing communications, we may still communicate with you in connection with servicing your account, fulfilling your request, or administering any promotion or any program in which you may have elected to participate.



How We Secure Personal Information


We are committed to protecting the security of Personal Information. We use a variety of security technologies and procedures to help protect Personal Information from unauthorized access, use and disclosure. When you provide us with sensitive Personal Information (such as financial information) we encrypt that information via SSL. While we strive to protect your Personal Information, we cannot ensure or guarantee that the Personal Information or private communications you transmit to us will always remain confidential, and you do so at your own risk. If you have any questions regarding security you can contact us at privacy@sys2k.com.



Links to Third-Party Services


Our Software and Website may contain links to third-party sites. We cannot control and are not responsible for the privacy practices of such third-party sites. We encourage users to be aware when they leave our Software and Website, and to read the privacy statements of each software and website they visit. Our Privacy Statement applies only to our Software and Website.


Effective Date and Notification of Changes to our Privacy Statement



Our Privacy Statement is effective as of January 1, 2015. We reserve the right to change our Privacy Statement at any time. If we materially change our Privacy Statement, we will either notify you by email (sent to the e-mail address specified in your account) or post a prominent notice on our Website. Changes are effective as of the date we post them on the privacy statement page of our Website. We encourage you to periodically review our Privacy Statement.



Contacting Sys2K


If you have questions or concerns regarding our Privacy Statement, please contact us at privacy@sys2k.com or via postal mail at Sys2K 528 Northlake Blvd, Suite 1000, Altamonte Springs FL 32701. If you wish to request that we no longer use your information to provide you services, contact us at privacy@sys2k.com. We will retain and use your Personal Information as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, and for other necessary business purposes.

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